Update!!
Hello,
Its been a long wait period, and we finally have the information we need.
1. firstly, the so called 'Authorised Representatives' were of no use, as they barely did anythign to help us out.
2. through some research and phone calls to different courts, we finally got the information on our own that we were supposed to contact the District Attorney (Amtsanwaltschaft) in frankfurt. As this issue happed in frankfurt, and we were supposed to recieve information from them. Their link to their office is as below. There will be similar offices for different cities.
Google this - staatsanwaltschaften hessen frankfurt
3. when contacted the public prosecutor, they informed us that the matter has been closed. Below is their exact reply via email (Personal Details Blocked out). Official document will be sent by post.
"Dear Mr. XXXXXXXXXX,
Your file got the Registration number XXXXXXXXXXX:
the file was closed without any punishment for you and there will be no consequences for you from the Amtsanwaltschaft.
Mit freundlichen Grüßen/Sincerely
XXXXXXX
Oberamtsanwältin"